VIRTUAL EVENTS GROUP

CHECKLIST

Questions to Ask

Before Purchasing a Platform
for your Virtual Events

    1. PRICING
      • Price per Single event
      • Price for monthly subscription
      • Price for annual subscription
      • Price per participant/hour
      • Other pricing models (specify)
      • Discount for yearly payment?
    2. Session Support
      • Single event webinar/keynote
      • Multi-day webinar/summit
      • Multi-track conference
      • Discussion/networking
      • Trade show
    3. Support for Browsers and Devices
      • Runs in web browser ( iOS, Android, Microsoft)
      • Requires app installation or Native in Browser Window
      • Mobile app version
    4. Attendee Information
      • Registration required
      • Registration optional
      • No registration required
      • Limit access based on the category of registration
      • Unique access link for each attendee
      • Organizer can add individual registration
      • Upload a batch of registrations
    5. Payments
      • Integrated into platform
      • 3rd party payment processors integrated in platform
      • Link to external 3rd party payment processor
    6. Campaigns for registrants
      • Emails sent by platform (no 3rd party service required)
      • Integrates with 3rd party email service
      • Personalize with registrant information
      • Messages are configurable
      • Max no. messages before the event
      • Max no. messages after the event
    7. Options for Speaker Videos
      • Virtual background option (Custom templates, Greens Screen, No background
      • Max length of single session
      • Max number of simultaneous sessions
      • Can record session for replay
    8. Powerpoint and Slide Support
      • Supports animation
      • Supports embedded video with sound
      • Speaker can see speaker notes
      • Speaker can see next slide
      • Computer audio sent to platform
    1. Multiple Speakers Per Session
      • Max no. speakers on screen at one time
      • Max no. speakers waiting “backstage”
      • User-configurable screen for multiple speakers
    2. Insert uploaded video
      • File size limits
      • Formats supported
    3. Attendee Participation
      • Hidden from other attendees
      • Visible to other attendees
      • Chat logged for download
    4. Group text chat
      • Hidden from other attendees
      • Visible to other attendees
      • Chat logged for download
    5. Attendee participation
      • Raise hand to ask question
      • Can appear on screen with speaker
    6. Networking And Breakouts
      • Auto-assign attendees to breakout rooms
      • Host assigns attendees to breakout rooms
      • Attendees choose breakout room to join
      • Breakout rooms include video chat
      • Platform shows how many attendees are in each breakout room
    7. Participant engagement
      • Group Chat (built into platform or 3rd party? )
      • Offer files for download (size of files, formats supported, analytics for tracking downloads)
      • Speaker Bios and Social Links Available
      • Audience Survey Capabilities
    8. Event Agenda
      • Search by day, speaker, topic
      • Participant can create custom schedule
      • Participant can schedule reminders
    9. Analytics
      • Attendee registration data tracked
      • “Heat map” for engagement in each session
      • List attendees who registered
      • List attendees who attended
      • List attendees who attended each session
      • List Attendees who downloaded a file
      • List attendees who clicked on external URL
      • List Attendees who participated in group video chat
  1. PRICING
    • Price per Single event
    • Price for monthly subscription
    • Price for annual subscription
    • Price per participant/hour
    • Other pricing models (specify)
    • Discount for yearly payment?
  2. Session Support
    • Single event webinar/keynote
    • Multi-day webinar/summit
    • Multi-track conference
    • Discussion/networking
    • Trade show
  3. Support for Browsers and Devices
    • Runs in web browser ( iOS, Android, Microsoft)
    • Requires app installation or Native in Browser Window
    • Mobile app version
  4. Attendee Information
    • Registration required
    • Registration optional
    • No registration required
    • Limit access based on the category of registration
    • Unique access link for each attendee
    • Organizer can add individual registration
    • Upload a batch of registrations
  5. Payments
    • Integrated into platform
    • 3rd party payment processors integrated in platform
    • Link to external 3rd party payment processor
  6. Campaigns for registrants
    • Emails sent by platform (no 3rd party service required)
    • Integrates with 3rd party email service
    • Personalize with registrant information
    • Messages are configurable
    • Max no. messages before the event
    • Max no. messages after the event
  7. Options for Speaker Videos
    • Virtual background option (Custom templates, Greens Screen, No background
    • Max length of single session
    • Max number of simultaneous sessions
    • Can record session for replay
  8. Powerpoint and Slide Support
    • Supports animation
    • Supports embedded video with sound
    • Speaker can see speaker notes
    • Speaker can see next slide
    • Computer audio sent to platform
  1. Multiple Speakers Per Session
    • Max no. speakers on screen at one time
    • Max no. speakers waiting “backstage”
    • User-configurable screen for multiple speakers
  2. Insert uploaded video
    • File size limits
    • Formats supported
  3. Attendee Participation
    • Hidden from other attendees
    • Visible to other attendees
    • Chat logged for download
  4. Group text chat
    • Hidden from other attendees
    • Visible to other attendees
    • Chat logged for download
  5. Attendee participation
    • Raise hand to ask question
    • Can appear on screen with speaker
  6. Networking And Breakouts
    • Auto-assign attendees to breakout rooms
    • Host assigns attendees to breakout rooms
    • Attendees choose breakout room to join
    • Breakout rooms include video chat
    • Platform shows how many attendees are in each breakout room
  7. Participant engagement
    • Group Chat (built into platform or 3rd party? )
    • Offer files for download (size of files, formats supported, analytics for tracking downloads)
    • Speaker Bios and Social Links Available
    • Audience Survey Capabilities
  8. Event Agenda
    • Search by day, speaker, topic
    • Participant can create custom schedule
    • Participant can schedule reminders
  9. Analytics
    • Attendee registration data tracked
    • “Heat map” for engagement in each session
    • List attendees who registered
    • List attendees who attended
    • List attendees who attended each session
    • List Attendees who downloaded a file
    • List attendees who clicked on external URL
    • List Attendees who participated in group video chat